Team Collaboration

ContentCompass uses a flexible team structure where anyone can be:

• Team owner - Having your own team members
• Team member - Belonging to other teams led by colleagues

This supports complex organizational hierarchies. For example, you might lead a blog team while also being a member of a social media team led by someone else.

To Expand Your Team:

1. Go to Teams in the navigation
2. Create a Team Token with a description and optional expiration date
3. Share the token with colleagues who can use it to join your team, either during account creation or after

To Join a Team:

1. Get a team token from a team leader
2. Go to Teams → New Team Membership
3. Enter the token to join instantly

Security Note: Each token can only be used once for security purposes.

Ideas can be assigned to teams during creation or editing:

Team-Owned Ideas:

• Visible to all team members - Shared access and visibility
• Editable by any team member (unless archived)
• Use team’s status configuration automatically
• Maintain creator privileges - Only the original creator can delete or change team assignment

This system balances collaboration with appropriate ownership controls.

Teams can have unique status configurations that reflect their specific workflows:

• Automatic adoption - When you assign an idea to a team, it uses that team’s statuses
• Workflow customization - Different teams can have different processes
• Specialized statuses - Blog teams might have “SEO Review” while social media teams have “Hashtag Research”

Examples of Team-Specific Statuses:

• Editorial teams: “Needs Review,” “Copy Edit,” “Fact Check”
• Marketing teams: “Brand Review,” “Legal Approval,” “Campaign Ready”
• Social media teams: “Hashtag Research,” “Visual Design,” “Scheduled”

Your dashboard adapts to show team context with filtering options:

• “All” - Shows your personal and team content combined
• “Mine” - Shows only your personal ideas
• “Team” - Shows shared team content only

This filtering helps you focus on what matters most at any given moment while maintaining visibility into collaborative work.

The calendar becomes a shared scheduling tool for teams:

Team Scheduling Features:

• Schedule shared ideas - Any team member can add deadlines
• See all team commitments - Complete visibility into team workload
• Move items between dates - Adapt to changing priorities collaboratively
• Mark team content as delivered - With notes for team visibility

Real-Time Coordination:

• Live updates - Changes appear instantly for all team members
• Conflict prevention - Everyone sees the same scheduling information
• Workload balancing - Visual calendar helps distribute work evenly

Clear Communication

• Use comments on shared ideas to maintain context
• Assign ownership clearly for each piece of content
• Set expectations about response times and review cycles

Workflow Optimization

• Standardize status flows - Everyone follows the same process
• Create templates - Standard idea formats for consistency
• Regular reviews - Team meetings to review pipeline and priorities

Permission Management

• Understand creator privileges - Only creators can delete or reassign ideas
• Respect team assignments - Don’t change ownership without discussion
• Archive thoughtfully - Archived content affects the whole team

If you’re part of multiple teams:

• Context switching - Use dashboard filters to focus on specific teams
• Status awareness - Remember different teams have different workflows
• Communication channels - Keep team discussions organized and separate

Pro Tip: Use the team filtering on your dashboard to maintain focus. When working on blog content, filter to just your blog team to avoid distraction from social media or other team projects.